ORCID at the University of Auckland

An ORCID iD is a 16-digit unique identifier (iD) used to distinguish you from other researchers.

ORCID® (Open Researcher and Contributor ID) is an open source, not-for-profit community initiative. A growing international community of researchers, publishers, funders and academic societies are integrating ORCID into their workflows.

Sign up now or connect your existing ORCID to the University of Auckland

Click on:   MyORCID connect button

See further details.

News

MBIE: ORCID Joint Statement of Principle

  • Tertiary Education Commission, Health Research Council, MBIE, Royal Society, Universities NZ and other signatories have issued a Joint Statement of Principle: Adoption and use of ORCID identifiers in New Zealand.
    "As a matter of principle we:
    1. Strongly encourage the use of ORCID iD across the research and science system
    2. Commit to support the use of ORCID iD as a common researcher identifier across New Zealand’s research and science system."
  • More information

Publishers start requiring ORCID iDs

  • A group of publishers including the Royal Society and IEEE have signed an open letter committing to requiring ORCID iDs during 2016.
  • Cultural Anthropology started requiring ORCID iDs from February 2016.
  • International Journal of Remote Sensing started requiring ORCID iDs from March 2016.
  • As part of a trial, Taylor and Francis is now requesting lead authors to include their ORCID iDs when submitting to 37 of the journals in the Biological, Earth and Environmental Sciences categories.

ORCID as a data source for author clustering in Web of Science

  • Thomson Reuters has started an automated system to crawl through ORCID records monthly. Based on publications in ORCID, it will cluster authors in the Web of Science database to improve disambiguation.
  • To be able to attribute existing publications in Web of Science with your ORCID iD, you will need to ensure
    • your publications are in ORCID and,
    • they are all publicly viewable.

More About ORCID

What is ORCID video

What is ORCiD? from ORCiD.

Need more help?

Maximise your discoverability

Your research might be high value – but can people find it?

  • Link your ORCID iD to your University of Auckland Directory profile.
  • Use your ORCID iD in your manuscript submissions, funding applications and other research workflows.
  • Add your ORCID iD to your personal website, blog and use in presentations.
  • ORCID links all your research outputs, even if they are listed in separate databases. It has been set up to work with other researcher identifier systems such as Scopus ID and ResearcherID.

Avoid name ambiguity

You might be unique but chances are your name isn’t.

ORCID generates a unique identifier for you. This allows you to:

  • Reconcile any name variants.
  • Distinguish yourself from other researchers publishing under the same name.
  • Get credit for all your research work.

Saves your time

No need to repeatedly enter in the same data into different systems.

With an ORCID iD you can reduce repetitive data entry in manuscript submission, funding applications, and other identifier systems. Many major publishers and research funders are supporting the ORCID initiative and are incorporating ORCID into their workflows. The University of Auckland has integrated ORCID with the Staff Directory.

  • Add the institutions you have worked at and your educational background.
  • Keep track of and report on your work to funders, publishers and institutions.​

Control privacy

  • Privacy levels for your research publications are managed at the individual record level, giving you control over what is public and what is private.

Persistent through your career

ORCID is an iD that goes with you

  • Your ORCID will not expire.
  • It moves with you across institutions, ensuring continuity of identity across your whole academic career.

Make the most of your iD

More ideas on how to make the most of your ORCID identifier.


Acknowledgement: Section headings are based on ORCID@HKBU, with permission.

Grant permission for the University of Auckland to access your ORCID iD. This allows your iD to:

  • Automatically display on your Staff Directory profile. The link will appear in your Directory profile the day after you grant permission.
  • Work with other University of Auckland systems and workflows in the future to save you time and enhance your reputation.

New users - register an ORCID iD and grant permission

  • Sign in to the MyORCiD interface.
  • Select “I need an ORCID”.
  • Check the box to allow the University of Auckland to access your ORCID record.
  • Fill in the additional details to register for an ORCID iD.
  • Click “Authorise”.

Existing ORCID iD users - sign in and grant permission

  • Sign in to the MyORCiD interface.
  • Select “I already have an ORCID”.
  • Check the box to allow the University of Auckland to access your ORCID Record.
  • Fill in your email/iD and password details.
  • Click “Authorise”.

There are three ways you can add publications to your ORCID record.

1. Link databases to your ORCID record

  • Some databases are fully integrated with ORCID and allow direct import:

    Publication type Database
    Journal articles Scopus, Web of Science, PubMed, MLA, CrossRef
    Books and theses CrossRef
    Datasets DataCite
    Chinese journal articles Airiti

Add publications 

  • Use the Sign up and setup guide for step-by-step instructions to how to add your publications within databases to your ORCID record.

Merge your Scopus iDs for linking to ORCID

  • See the Detailed guide for merging multiple Scopus IDs and linking Scopus and ORCID.

Use Web of Science ResearcherID

  • Create/use your ResearcherID to link Web of Science and ORCID.

Tips when working with databases 

  • Permission must be granted for databases to read and/or add works to your record at least once. This links the database to your ORCID iD.
  • Search periodically (except for CrossRef and DataCite, there are no automatic updates into ORCID yet).
  • Always refresh your page after adding publications.
  • Check for duplicates if you have searched multiple databases.

2. Import as a BibTeX file

  • Export records manually as a BibTeX file.The following products allow this:
    • Research Outputs.
    • Reference management programmes, including RefWorks and EndNote.
    • Databases not directly linked to ORCID.
    • Google Scholar.
  • Import the BibTex file into ORCID.
  • Step-by-step instructions are available on the ORCID support site Import works from BibTeX files

3. Add manually

  • Create records not found in a database or for which no BibTeX file is available.
  • DO NOT create a manual record alongside a database record for the same publication.
  • Step-by-step instructions are available on the ORCID support site Manually add works.

Privacy settings

  • A default setting of Public is added to imported or created records.
  • Set your preferred privacy options for your research publications in Account Settings:
    • Public - anyone can see the entry.
    • Limited - you choose who can see the entry.
    • Private - entry can be seen only by you.

Scopus automatically assigns an ID to a researcher to bring the researcher’s publications together. If you have publications in Scopus, you will have a Scopus author profile/ID.

Link Scopus and ORCID

Link your Scopus ID and ORCID to enable data transfer both ways:

Regularly check Scopus

Linking does not result in automatic updates into ORCID with your new publications.

If you have publications in Web of Science (WoS), you will not automatically have a ResearcherID. You need to create one to bring your WoS publications together. Once you have a ResearcherID, you can import your WoS publications directly into your ORCID record.

Link Web of Science and ORCID

Link your Web of Science ResearcherID and ORCID to enable data transfer both ways:

  • Your ORCID ID will be added to your ResearcherID and vice versa.
  • You can add ORCID publications to your ResearcherID account and vice versa.
  • You can exchange data in the biography section between ORCID and ResearcherID.
  • Creating a Researcher ID video guide from Thomson Reuters.
  • ResearcherID and ORCID Integration: video guide and web guide from Thomson Reuters.

Privacy settings for linking

  • You must set your privacy option to Public to enable linking.

Exceptions

  • Publications in your ResearcherID can include items not indexed in Web of Science and they can still be imported into ORCID.
  • Patents and grants must be added to ORCID manually. They cannot be automatically imported.

Configure ORCID as a data source in Research Ouputs

  • In the Research Outputs search setting page, click ‘configure’ next to the ORCID data source and you will see an authentication screen to either login or register with ORCID.
  • Log in or register and grant permission for Research Outputs to read your ORCID record.

After linking ORCID with Research Outputs

  • A link to your ORCID Record is displayed in the profile section within Research Outputs.
  • Research Outputs will search your ORCID record fortnightly for publications with identifiers such as a DOI and retrieve these publications from the originating database. Initially these will be Scopus, Crossref and PubMed.

Advantages

  • Automatic claiming in Research Outputs of publications that are retrieved based on matching identifiers, such as a DOI, between your ORCID record and Research Outputs database sources.

Note: This linking does NOT retreive publications from ORCID into Research Outputs, or vice versa.


I’m already a member of a research-sharing platform, such as academia.edu or SSRN, why do I need to sign up for an ORCID iD?

ORCID fulfills a different function to social media or a research-sharing platform. It is an identifier that you can include on your manuscript submissions and funding applications (for example), ensuring you are linked to all your work.

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Is ORCID just for articles?

No, ORCID links all your research outputs, including articles, theses, monographs, datasets, creative works or anything else with a citation.

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How widespread is ORCID use in Australasia?

Several other New Zealand universities use ORCID, including Canterbury, Lincoln and Waikato, as well as institutions in Australia and further afield. See the list of ORCID adopters.

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What is the quickest way of populating my ORCID Record?

If you are confident that all your work is indexed by ORCID member organisations such as Scopus, Europe PMC (Europe PubMed Central) or MLA International Bibliography:

  1. Create an ORCID record using MyORCID.
  2. Follow the prompts to allow ORCID to populate your record for you.

Otherwise:

  1. Create an ORCID record using MyORCID.
  2. Export your records from Research Outputs in BibTex format and import them into ORCID.

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What databases in ORCID will give me the best result for my publications?

This depends on where your publications will mostly be indexed. If you don’t know where to start, a suggested source is CrossRef which provides good metadata and has the most publications across disciplines, including those archived in repositories. You can choose several sources to pull in publications. ORCID merges records from different sources for the same publications and you can choose the preferred source for each publication.

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ORCID has not found my research outputs – what do I do?

Publications will only be retrieved if they are indexed by one of ORCID’s member organisations and only if you have authorised them to add works for you. Try one or both of the following:

  1. Sign in to your ORCID record. Check that you have added your Scopus Author ID and ResearcherID to your ORCID record and given permissions to create connections between your accounts on all possible database systems and ORCID.
  2. Export your records from Research Outputs in BibTex format and import them into your ORCID record.

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I have signed up and populated my ORCID record. Now what do I need to do?

Use your ORCID iD when you apply for grants, submit manuscripts, and share your CV. Your ORCID iD will be added to your research outputs’ metadata, making your work attributable to you and only you. If your works are not indexed by an ORCID member organisation, you can add them manually or import BibTeX files of your publications. These can be exported from Research Outputs. How often you update in this way is up to you.

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Will ORCID automatically update when I publish new research outputs?

Only CrossRef and DataCite will automatically update. For other databases, you will have to manually search and update your record with new publications.

Auto-updates will only happen if you have granted permission for CrossRef and DataCite to update your ORCID record, and if you have embedded your ORCID iD when you submit your manuscripts for publication.

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Will I need to change my ORCID if/when I leave the University?

Your ORCID still stay with you throughout your career. It is not tied to a particular institution. You will need to update your contact email address to ensure continued access to your record. You may wish to update your employment details when you change employer, or your education details if your education status changes (from postgraduate student to postdoctoral fellow, for example).

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Who can see my ORCID data?

Your data is securely stored in the ORCID Registry. You have control of your data privacy settings, including what information you share and who you share it with. In Account Settings you can choose the levels of security for your data.  When you first create your ORCID Record, you are given the option of changing the default security level from “Public” to “Limited” or “Private”.

ORCID has been awarded TRUSTe’s Privacy Seal for compliance with TRUSTe’s programme requirements including transparency, accountability and choice regarding the collection and use of researchers’ personal information. View More details or see ORCID’s Privacy policy. ORCID shares with the public free of charge any data marked as Public through both the Registry and an annual data file (called the Public Data File) for viewing and use, including commercial uses.

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What does it mean for an organisation to “read” my ORCID record? Can I revoke access?

Allowing an organisation to “read” your ORCID record means allowing the organisation to authenticate you, read information you have marked limited-access. They will not be able to see your ORCID password, or other private information in your ORCID record. You can revoke this access at any time by going into your Account Settings.

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Can postgraduate students get an ORCID iD via the University MyORCID page?

Yes, registering via MyORCID is open to any researcher that has access to Research Outputs.

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Can I have an ORCID iD and not populate it with any records?

You can but you will not get many of the benefits of having an ORCID record. For example, when your ORCID iD is placed next to your publication on the publisher site and readers click on the link, they will see your ORCID page with no publications. Hence, having an empty Record will not help others find your publications.

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Last updated : 16 August 2017
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