ORCID at the University of Auckland

What is ORCID?

An ORCID iD is a 16-digit unique identifier (iD) used to distinguish you from other researchers.

ORCID® (Open Researcher and Contributor ID) is an open source, not-for-profit community initiative. A growing international community of researchers, publishers, funders and academic societies are integrating ORCID into their workflows.

More About ORCID

What is the NZ ORCID Hub?

Staff and students can now use the NZ ORCID Hub to give permission to their institution to access their ORCID records to assert their relationship to their institution as an NZ ORCID Consortium member.

The Royal Society Te Aparangi is the product owner of the NZ ORCID Hub, built by a team of programmers at the University of Auckland, with guidance from ORCID.

More about NZ ORCID Hub:

Sign up now or connect your existing ORCID to the University of Auckland

Go to NZ ORCID Hub and click on 'log in' in the upper-right corner to begin.

Now follow the step-by-step process in the NZ ORCID Hub sign up guide to:

  • Connect an existing ORCID account, or,
  • Create a new ORCID account

What is ORCID video

What is ORCID? from ORCiD.

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Maximise your discoverability

ORCID generates a unique identifier for you. This allows you to:

  • Use your ORCID iD in your manuscript submissions, funding applications and other research workflows.
  • Add your ORCID iD to your personal website, blog and use in presentations.
  • ORCID links all your research outputs, even if they are listed in separate databases. It has been set up to work with other researcher identifier systems such as Scopus ID and ResearcherID (Web of Science).
  • Distinguish yourself from other researchers publishing under the same name.
  • Get credit for all your research work.

Persistent through your career

  • Your ORCID will not expire.
  • It moves with you across institutions, ensuring continuity of identity across your whole academic career.

MBIE: ORCID Joint Statement of Principle 2016

  • Tertiary Education Commission, Health Research Council of NZ, MBIE, The Royal Society, Universities NZ and other signatories have issued a Joint Statement of Principle: Adoption and use of ORCID identifiers in New Zealand:
    "As a matter of principle we:
    1. Strongly encourage the use of ORCID iD across the research and science system
    2. Commit to support the use of ORCID iD as a common researcher identifier across New Zealand’s research and science system."
  • More information

There are three ways you can add publications to your ORCID record:

1. Link databases to your ORCID record

  • Some databases are fully integrated with ORCID and allow direct import:

    Publication type Database
    Journal articles Scopus, Web of Science, PubMed, MLA, CrossRef
    Books and theses CrossRef
    Datasets DataCite
    Chinese journal articles Airiti

Tips when working with databases

  • Permission must be granted for databases to read and/or add works to your record at least once. This links the database to your ORCID iD.
  • Always refresh your page after adding publications.
  • Check for duplicates if you have searched multiple databases.

2. Import as a BibTeX file

  • Export records manually as a BibTeX file from a source database or platform if it allows.
  • Step-by-step instructions to Import works from a BibTeX file into ORCID.

3. Add manually

  • Create records not found in a database or for which no BibTeX file is available.
  • DO NOT create a manual record alongside a database record for the same publication.
  • Step-by-step instructions to Add works manually to ORCID.

Privacy settings

  • A default setting of Public is added to imported or created records.
  • Set your preferred privacy options for your research publications in Account Settings:
    • Everyone - anyone can see the entry.
    • Trusted parties - you choose who can see the entry.
    • Only me - entry can be seen only by you.

Acknowledgement: Section headings are based on ORCID@HKBU, with permission.

Scopus ID

Scopus automatically assigns an ID to a researcher to bring the researcher’s publications together. If you have publications in Scopus, you will have a Scopus author profile/ID.

Link Scopus and ORCID

Link your Scopus ID and ORCID to enable data transfer both ways:

Regularly check Scopus

Linking does not result in automatic updates into ORCID with your new publications.

  • You need to do either of the following:
    • Search periodically from within ORCID for new publications.
    • Go to Scopus, find your new publications and click Add to ORCID.

ResearcherID (Web of Science)

If you have publications in Web of Science (WoS), you will not automatically have a ResearcherID. You need to create one to bring your WoS publications together and this is now done through Publons: Welcome to the new Web of Science ResearcherID

Link Web of Science ResearcherID and ORCID

Link your Web of Science ResearcherID and ORCID to enable data transfer both ways:

  • Your ORCID iD will be added to your ResearcherID and vice versa.
  • You can add ORCID publications to your ResearcherID account through Publons.
  • You can exchange data in the biography section between ORCID and ResearcherID.

Privacy settings for linking

  • You must set your privacy option to Public to enable linking.


  • Publications in your ResearcherID can include items not indexed in Web of Science and they can still be imported into ORCID.
  • Patents and grants must be added to ORCID manually. They cannot be automatically imported.

I’m already a member of a research-sharing platform, such as academia.edu or SSRN, why do I need to sign up for an ORCID iD?

ORCID fulfills a different function to social media or a research-sharing platform. It is an identifier that you can include on your manuscript submissions and funding applications (for example), ensuring you are linked to all your work.

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Is ORCID just for articles?

No, ORCID links all your research outputs, including articles, theses, monographs, datasets, creative works or anything else with a citation.

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How widespread is ORCID use in Australasia?

Several other New Zealand universities use ORCID, including Canterbury, Lincoln and Waikato, as well as institutions in Australia and further afield. See the list of ORCID adopters.

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What databases in ORCID will give me the best result for my publications?

This depends on where your publications will mostly be indexed. If you don’t know where to start, a suggested source is CrossRef which provides good metadata and has the most publications across disciplines, including those archived in repositories. You can choose several sources to pull in publications. ORCID merges records from different sources for the same publications and you can choose the preferred source for each publication.

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ORCID has not found my research outputs – what do I do?

Publications will only be retrieved if they are indexed by one of ORCID’s member organisations and only if you have authorised them to add works for you. Try one or both of the following:

  1. Sign in to your ORCID record. Check that you have added your Scopus Author ID and ResearcherID to your ORCID record and given permissions to create connections between your accounts on all possible database systems and ORCID.
  2. Export your records from Research Outputs in BibTex format and import them into your ORCID record.

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I have signed up and populated my ORCID record. Now what do I need to do?

Use your ORCID iD when you apply for grants, submit manuscripts, and share your CV. Your ORCID iD will be added to your research outputs’ metadata, making your work attributable to you and only you. If your works are not indexed by an ORCID member organisation, you can add them manually or import BibTeX files of your publications. These can be exported from Research Outputs. How often you update in this way is up to you.

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Will ORCID automatically update when I publish new research outputs?

Only CrossRef and DataCite will automatically update. For other databases, you will have to manually search and update your record with new publications.

Auto-updates will only happen if you have granted permission for CrossRef and DataCite to update your ORCID record, and if you have embedded your ORCID iD when you submit your manuscripts for publication.

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Will I need to change my ORCID if/when I leave the University?

Your ORCID still stay with you throughout your career. It is not tied to a particular institution. You will need to update your contact email address to ensure continued access to your record. You may wish to update your employment details when you change employer, or your education details if your education status changes (from postgraduate student to postdoctoral fellow, for example).

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Who can see my ORCID data?

Your data is securely stored in the ORCID Registry. You have control of your data privacy settings, including what information you share and who you share it with. In Account Settings you can choose the levels of security for your data.  When you first create your ORCID Record, you are given the option of changing the default security level from “Public” to “Limited” or “Private”.

ORCID has been awarded TRUSTe’s Privacy Seal for compliance with TRUSTe’s programme requirements including transparency, accountability and choice regarding the collection and use of researchers’ personal information. View More details or see ORCID’s Privacy policy. ORCID shares with the public free of charge any data marked as Public through both the Registry and an annual data file (called the Public Data File) for viewing and use, including commercial uses.

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What does it mean for an organisation to 'read' my ORCID record? Can I revoke access?

Allowing an organisation to 'read' your ORCID record means allowing the organisation to authenticate you, read information you have marked limited-access. They will not be able to see your ORCID password or other private information in your ORCID record. You can revoke this access at any time by going into your Account Settings.

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Can I have an ORCID iD and not populate it with any records?

You can but you will not get many of the benefits of having an ORCID record. For example, when your ORCID iD is placed next to your publication on the publisher site and readers click on the link, they will see your ORCID page with no publications. Hence, having an empty Record will not help others find your publications.

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Last updated : 28 March 2022
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