File saving and sharing

File storage is accessible from all University computers and is also accessible off-campus.

The Web DropOff Box allows easy sharing of executables and/or large files which would be difficult to transfer via e-mail.

File saving / storage

All enrolled students are provided with free:

  • Google Drive
    Note: there will be changes to University storage options from 2022. You should minimise your usage of Google Drive where possible.
  • 1TB Microsoft OneDrive
  • University file storage (backed up)

You should regularly save your work and maintain multiple copies of your work.

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Google Drive

Note: there will be changes to University storage options from 2022. You should minimise your usage of Google Drive where possible.

All enrolled students are provided with a free Google Drive, which is available to you while you are enrolled as a student at the University.

To free up space on your personal devices, large files such as videos and photos should be stored on your personal (not student) Google Drive.

The username for a student Google Drive is (username)@aucklanduni.ac.nz

Accessing your Google Drive from University computer labs through Kumo (Windows computers only)

Libraries, information commons and most faculty computer labs provide easy access to cloud storage as a network drive in Windows Explorer from shared University computers through the use of Kumo. After an initial setup at first log in on a University computer, you will have access to your Google Drives. These Kumo instructions will guide you through the initial setup process.

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OneDrive

All enrolled students are provided with a free 1TB Microsoft OneDrive for the period of their enrolment.

IMPORTANT: You must ensure that you transfer all required files from OneDrive to another storage location before your enrolment completes otherwise you will lose access to your files and they will be automatically deleted by Microsoft. Do not transfer your files to your University Google Drive as this will be changing in 2022.

The username for a student OneDrive is (username)@uoa.auckland.ac.nz – it’s not the same as your student email address.

Accessing your OneDrive from University computer labs through Kumo (Windows computers only)

Libraries, information commons and most faculty computer labs provide easy access to cloud storage as a network drive in Windows Explorer from shared University computers through the use of Kumo. After an initial setup at first log in on a University computer, you will have access to your Microsoft OneDrive. These Kumo instructions will guide you through the initial setup process.

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University file storage

The University provides file storage which is accessible on all University computers. Off-campus access is also available.

The use of file storage is subject to the terms and conditions as described in relevant IT policies.

Note: there will be changes to University storage options from 2022. Further information will be provided once available.

On-campus access

  • To access file storage on a computer on campus:
    • Double-click on the ”Home Drive” desktop icon. (Information Commons and Libraries)
    • For access to file storage in faculty computer labs, please check with the Lab Supervisor.
  • To save to file storage on a computer in Library or Information Commons, click on file > save as > This PC > my home (\\files.auckland.ac.nz) (H)
  • To save to file storage on a computer in faculty computer labs, please check with the Lab Supervisor.
  • Some faculty computer labs may provide additional faculty storage; please check with the Lab Supervisor.

Files from undergraduate student home drives will be archived 18 months after the end of their enrolment and then automatically deleted 18 months later. Please ensure you copy any files from your home drive before you leave the University.

Off-campus access

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Other ways to save your work

  • ResearchHub for data storage
  • On a USB memory storage device.
  • By emailing it to yourself as an attachment.

Help

You can get help at the IC Helpdesks for file storage support during opening hours.