Who may borrow
University of Auckland Staff and Students
- A current University of Auckland ID is required for all borrowing.
- To obtain your ID contact the University ID Card Centre, (at City Campus,
basement of the Old Arts Building, Room 020). It is advisable to make an
appointment. Ph: 373-7599 ext. 87885.
Auckland District Health Board staff
- A University Library ID card is required for all
borrowing.
- Click this link for information about
obtaining a library card, or
- Ask at the Philson Library lending desk (remember to bring your current ADHB
ID).
Associate Members
- To apply to become an Associate Member
of the Philson library please contact the Philson Client Services Librarian.
- A current University of Auckland ID is required for all borrowing.
Please keep us up to date with your current contact details. Change of
address/email/phone number forms are available from any branch of the University
Library and from the Information Desk at the Registry. Maintaining reliable
contact details can help you to avoid fines for late return of borrowed
material.
Loan periods
To borrow you must have your University of Auckland ID card.
NO CARD = NO BORROWING. Please provide desk staff with the call
number of the item you wish to borrow. To avoid fines, return your items on time
or renew them.
Books
- Staff and Graduate Students - 60 days
- Undergraduates and Auckland Healthcare Staff - 28 days
Serials
- Only a few serials titles are borrowable. This is indicated on the Catalogue
under Location.
- When a serial volume or part is borrowable, the loan period is 7
days.
Short Loan Collection
- The Short Loan Collection contains items such as prescribed texts which
are in high demand and are required by a large number of students, usually
within a limited period of time.
- Short Loan items are issued for 2 hours (1 hour if in high demand). Videos
and Journals are available for 7 day loan.
- Next day reserve is available.
- Overnight loans: items are available for overnight loan from 2 hours
before closing. They must be returned within half an hour of opening the
next working day.
New Zealand Reference Collection
As for items in the Short Loan collection. To be used in the Library only.
Other
- Videos: 7 days.
- CD Collection: 60 days for Staff and Graduate Students. 28 days for
Undergraduates and Auckland Healthcare Staff
-
Theses: 60 days for Staff and Graduate Students. 28 days for Undergraduates and
Auckland Healthcare Staff. The Library also holds a Reference only copy of most
theses.
Locating material
When you locate material on the Catalogue which is not on the shelf
- If an item listed on the Catalogue is on loan, you may recall it:
- You may place a recall via the Catalogue. You will be
notified via email when the item is available.
- You can choose which divisional library you would like to collect the item
from.
Material from other University of Auckland Campuses
If you have located material on the Catalogue, which is available but held on
another Campus, you may place a request via the Catalogueto bring
that item to the Philson Library for you.
Material from outside the University of Auckland
University of Auckland staff, and students may obtain items the Library does not hold
by using the Inter-library loan service. The library will source the book, or
article from the best available source in New Zealand or internationally.
Note: Urgent requests and requests supplied from overseas may have associated
costs. We will only go ahead with these if you have indicated that this is ok on
your form or we will contact you and ask if we cannot find an item in New
Zealand.
You can make your Interlibrary Loan (VDX) Request online.
ADHB document requests
ADHB staff who wish to borrow material from other campus libraries, or
material that the university does not hold, need to
fill out a request form to get it sent to Philson library for them to pick up.
You will need to be signed up as a library member to access this service. Refer
to document delivery services available via the ADHB Library Links service.
Note: All requests require your departmental RC Code. Check with your
department admin people if you do not know this number.
Returning, renewing, and recalls
To be fair to all readers, material borrowed from the Library must be
returned or renewed by the date stamped inside the front of each item. In the
event of an item being recalled this stamped date is overridden by the new date
on the recall notification (email or print notice). Fines will be charged for
late returns.
Returning items
Books from all University of Auckland divisional libraries may be returned at
the Philson Library. The returns chute is located at the Lending Desk, and there
is an after-hours slot at the Library entrance.
If returning audio-visual material in person, please hand it in at the
Lending Desk.
ADHB staff may return material via the internal mail system. If using the
latter, please remember to wrap the items carefully, and to allow at least a day
for the mail to reach the Library. Please note that the item remains your
responsibility until the Library has discharged it from your patron record.
Renewals
To renew items you have on loan you may either:
- Log in to your library patron record and renew them from there, or
- Bring your ID/library card to the library front desk and request to renew
the relevant items (you do not need to bring the books along when you do
this)
University of Auckland staff and current postgraduate students may renew
regular loan items (books & most CD-Roms) 2 times before they must be
presented at the Library. All other borrowers may renew regular loan items once
before they must be presented at the Library.
In some circumstances items are cannot be renewed:
- If they are shorter loan items - 2hr Short loan items, 7 Day loan
borrowable serials, 7 Day loan videos, 3 Day loan items
- If someone else has reserved or recalled the book
- If your library fines are over the limit
- If they have already been renewed more than the limit specified above
Recalls
To try and achieve fair access to a limited range of resources we have a
recall system where a borrow may request an item back earlier when it is on
loan. You may recall books online using the "Recall" button in the Catalogue.
If you receive a Recall Notice for an item you have out on loan you must now
return it by the date shown on the notice. Overdue fines of $3.00 a day will be
charged for late return of recalls.
It is very important that we have your current contact details so that you
are able to receive library notification in the event of a recall being placed
on a book you have out.
Fines
The Library charges fines for the late return of any material. It is your
responsibility to return material on time. The Library is under no obligation to
notify borrowers when books are overdue - even if no notice has been received, a
fine will still be charged when the items are returned after the date stamped.
| Overdue items |
25 cents per day |
| Recalled items Overdue |
$3.00 per day |
| Short Loan items Overdue |
5 cents per minute |
| Lost items |
Replacement cost, plus overdue fine, recall
fine (where applicable) & administration fee |
Library fines and bills may be paid at the Lending Desk. Unless fines are
paid promptly, the following penalties are be imposed by the university until
they are dealt with:
- withdrawal of borrowing privileges
- refusal of re-enrolment
- disqualification from graduation
Photocopying
For staff, students, and library associate members, your University of
Auckland ID card is also your photocopy card. For other library users you can
buy a reusable swipe card. Cards can be purchased at a cost of $2.00 (a one-off
charge). Credit value can then be added. 25 cents per copy
is deducted .
University of Auckland staff and students are eligible for a discounted
photocopying rate of 10 cents per page.
Users are reminded that they are subject to prevailing Copyright legislation.
Lending Services Staff
Please contact us personally, by email or phone. We provide assistance with
all lending and general enquiries and will refer you to the appropriate staff
member if we cannot answer your query.
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