The Electronic Course Materials ServiceInformation for University of Auckland Staff and Students about the Electronic Course Materials Service provided by the University of Auckland Library. What is the Electronic Course Materials Service?The Electronic Course Materials Service makes prescribed and recommended journal articles, book chapters, book extracts, conference papers, case law and parliamentary materials available online for student course work for all subject areas. The service also provides a centralised service for the submission, processing, production and copyright management of readings for all subject areas. Prescribed and recommended materials submitted by academic staff are made available via the Library catalogue on the Course Material Search tab. The service sources materials from the Library collection on request and provides advice on the use of existing electronic resources from full-text databases and electronic journal collections. The centralised processing of all digital copying ensures more effective compliance with the requirements of the Copyright Act and full-text database and electronic journal licences. The service does not include model answers, tests, course readers or collections of readings, student research essays/assignments, lecture notes and Powerpoint slides or any other administrative materials relating to a course. This material will still be able to be housed in Cecil, the University's recommended enterprise learning management system (LMS). Hardcopy New Zealand newspapers can not be copied as the University currently does not have a licence to allow this. Past exams are available online from Readings & Exams. What are Electronic Course Materials?Basically there are two main types:
Electronic Course Materials, E-Journals, E-Books - what is the difference?The difference is the delivery method. Electronic Course Materials are tailored to a specific course reading list and delivered via the Course Materials Search in the Library catalogue. E-Journals (also called electronic journals or online journals) is the collective name given to the 80,000+ online journals that the library subscribes to. E-Books (also called electronic books, digital books or online books) is the collective name given to the online books that the library subscribes to. Both have full text articles or chapters available online. Electronic Course Materials can include articles from E-Journals and E-Books, but can also include materials from hard copy journals and books that have been scanned and made available electronically for a specific course. By looking for Electronic Course Materials for your course via the Course Materials Search in the Library catalogue you will find specific materials and articles quickly and easily. You can search for an E-Journal by using the Library catalogue Main Search List Serial Title search, the Library catalogue e-Serials Quick Limit, or simply click on E-Journals on the Library website. You can then search for an E-Journal title (not article), or browse all the E-Journals that the Library has by using the alphabetical list. To find an E-Journal article you need to know the title of the E-Journal. The year of publication and volume of the E-Journal in which the article appears, is also helpful. You can search for an E-Book using the E-Book Quick Limit option on the Library catalogue Main Search List, or simply click on E-Books on the Library website. You can then search for an E-Book by keyword or browse the online E-Book collections. Not all teaching staff make their course readings available as Electronic Course Materials via the Library catalogue Course Materials Search. If this is the case you will need to search for individual items on your course readings list separately in the Library catalogue using the title, serial title or author searches from the Main Search List. How do I access Electronic Course Materials?All staff and students can access Electronic Course Materials via the Course Materials Search in the Library catalogue. To access Electronic Course Materials from off-campus, all users (staff and students) need to login using their NetID and NetPassword. Users will be prompted to login when they access the full text of an Electronic Course Material from the Library catalogue. Problems with NetIDs and NetPasswords should be directed to the Information Commons Help Desk.
What do I do if I can not access Electronic Course Materials?Problems that could prevent users from accessing Electronic Course Materials:
Do I have to use the Service?Use of the service is not mandatory, but there are significant benefits for academic staff and students if the service is used:
How do I make a request?Use the online request form. All forms are for use by teaching staff only. Students who require materials to be made available should contact their lecturer or course coordinator. How long will it be before the materials are available online?The Library aims to complete Electronic Course Material requests, where the item is available immediately, within five working days from the date of submission. In some cases requests are able to be processed within one day. This turn-around time may vary depending on demand and the number of readings requested. The start of semester is a very busy period. As requests are processed in order of receipt, unavoidable delays may occur at peak times. To ensure your material is ready by the start of semester please follow the request guidelines. We cannot guarantee that requests received after these guidelines will be available for students on time. Copyright InformationCopying from hard copy The copyright licence from Copyright Licensing Ltd permits staff and their duly authorised agents to copy the following extracts from books, periodicals and journals:
From: Copyright on Campus brochure There may be situations where the material you wish to make available exceeds the limits set down by the copyright licence. There are two options available to you:
Copying from electronic sources The copyright licence as described above does not include copying from full-text database articles, electronic journals, and electronic books. The Library and various departments within the University purchase the right to use copyright material contained in electronic databases. The terms under which these databases are purchased determine the uses the University can make of them. Therefore the right of staff and students to copy and use this material will vary according to those terms. The majority of licences do not permit multiple copies of the database materials to be made and distributed to students. Before copying and/or distributing material from such databases, advice must be sought from the Library or department which hosts the database. Normally the best practice is to give other staff and students the electronic address for the relevant information, allowing them to access the materials directly from the database site themselves. From: Use of Copyright Materials 2011 What happens if the Library does not hold a copy of the item but I do?If the Library does not hold the item that contains the chapter, extract or article that you would like to be made available online, the Library will purchase a copy of the item. However, in some cases items may no longer be available, e.g. publications not in print any longer, for purchase or may take some time to arrive if purchased from overseas. If you have your own original hard copy of the item (not a photocopy) the Library can make an electronic copy from that instead. You do not need to supply the Library with an electronic copy. The Library has to do the scanning of the documents. The use of professional scanning equipment and document enhancement software by the Library ensures that scanned documents are of high quality and displayed in a consistent format. Please complete an online Request Form and indicate on the form in the space provided that you have a personal copy. Deliver the original item to the closest location for processing:
Once an electronic copy of the required chapter, extract or article has been made, Library staff will contact you to collect your personal copy or will return it to you via the internal mail. Please do not supply PDF copies of materials that you have downloaded from Library full-text databases, electronic journals, or electronic books. Existing electronic documents will be linked directly from the Library catalogue. Requests to link to such items must come via the Electronic Course Materials Service to ensure that copyright and licence restrictions are observed, and that a persistent URL is created. How do I link to Electronic Course Materials from Cecil?The URL of your Electronic Course Material document is available from the Library Catalogue. It can be copied and pasted from the Library catalogue to anywhere in Cecil. The URL of an Electronic Course Materials document
stored on the library server may look like: PDF copies of materials downloaded from Library full-text databases, electronic journals, and electronic books should NOT be uploaded directly to Cecil. This is a breach of the license for the full-text database, electronic journal or electronic book. Will the Electronic Course Materials Service replace printed course packs or notes?This may happen in time but many faculties and departments will continue to produce printed or electronic course packs for students. The Electronic Course Materials Service is particularly suitable for material set for essays and assignments where online access is needed for a shorter period of time. Discuss the particular needs of your students with your Subject Librarian. Acknowledgement: The University of Auckland Library thanks the University of Wollongong Library and the University of Sydney Library for allowing information from their Electronic Course Material web sites to be reproduced on this website. Comments and Suggestions: |
