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Located on level 1 of the Kate Edger
Information Commons, City Campus. Kate Edger
Short Loan
(Kate Edger SL) serves
students from the Faculties of Arts, Business and
Economics, Science and Education, as well as
students from the School of Theology.
The Short Loan collections for all other subjects are located in the specialist libraries. For information and locations refer to the Library website >> Libraries, Departments & Collections
The purpose of Kate Edger SL is to provide controlled access to
material in high demand. The Short Loan collection
consists of prescribed and recommended material, as
requested by teaching staff. Material may include
library books and electronic resources, i.e. digitised journal articles, book chapters
and/or extracts. Short Loan
is intended to be confined to material
that will be in heavy demand, and integral to the
course for which it has been provided.
Kate Edger SL assumes that
students purchase their own copies of prescribed
texts. A limited number of copies of
prescribed texts are available.
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General Information
What is in the collection?
Material not accepted for the collection
Electronic Course Materials
Terminology
Staff Contact Information
Opening Hours
Information for Students
Locating Materials
Borrowing & Returns
Overnight Borrowing
Reserves
Fines
Overdue & Other Library Notices
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Information for Teaching Staff
Placing Course Materials in Short Loan
Guidelines
Turn Around Times
Withdrawing Course Materials |
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General Information
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What is in the Collection?
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- Books - prescribed and recommended. Some books are accompanied by CD ROMS. Kate Edger holds the most recent edition of prescribed texts, unless an earlier edition is required specifically by teaching staff
- Journal articles, book chapters, book
extracts, conference papers, case law and
parliamentary materials available electronically
- New Zealand Herald - last three months
- Collection
Management Policy
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Material not accepted for the Collection |
- Model answers, tests etc
- Course readers or collections of readings
- Student research essays/assignments
- Lecture notes and power points
- Exam papers
- Hardcopy New Zealand newspapers
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Terminology
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| Prescribed/Required |
Recommended |
Further |
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Extended reading.
Students
not expected to purchase their own copies. |
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Information for Students
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Locating Materials
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- All items are listed in Library Search. Use the Library Search option under Find on the Library Home page. Use the Readings & Exams tab and type in your course code as per the instruction
- Books are identified by a Book icon,
 , or a generic book icon, 
- Books are arranged on the shelves in Dewey
Decimal order. The same as books in the General Library e.g. 305.34 H54
- Journal articles, book chapters &
book extracts are available electronically and are identified by an E-Reading icon,
- Exams are indentified by an Exams icon,
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Borrowing & Returns
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The collection is available to all enrolled students and staff of the
University. Continuing Education students cannot borrow 2 hour loans.
- You need your ID/Library card
to borrow material.
- To borrow a book, locate it on the open shelves and then take it to one of the two Self-Issue machines, together with your ID card. Follow the instructions.
- No more than three items may be borrowed
at any one time.
- Some items are borrowable
overnight.
- All items can be
reserved in advance.
- All books are to be returned through the
Book Returns machine outside the
entrance.
The following lists where materials are located
and how long they are issued for.
| Type |
Location |
Issue Period |
Renewable? |
| Books - 2-hour |
Open Shelves |
2 hrs |
Yes, twice |
| Books - 3-day |
Open Shelves |
3 days |
No |
| Journals/Newspapers |
Behind Desk |
1hr |
Yes, twice |
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Overnight Borrowing
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Overnight Loans are available during the last hour
before closing and must be returned within the first
hour of opening the following day.
- If you want to take a 2-hour loan overnight you
MUST wait till the LAST HOUR Short Loan is open,
i.e. when Short Loan closes at 10:00pm the book can
only be issued AFTER 9pm
- If you issue a book in the second to last hour
before closing time, the book is only issued till
closing time, which means it must be returned by
that time. If this book is not returned you will be
fined five cents per minute until returned. It is
your responsibility to check the due date and time
on the issue receipt at the time of issue.
- A book issued overnight must be returned to
Short Loan BEFORE the end of the first hour of
opening the next morning, i.e. when Short Loan opens
at 8:00am the book must be returned BY 9:00am.
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Opening hours.
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Reserves
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Reserves can be placed on 2-hour loan and 3-day loan
items. Reserves need to be placed in person at the Short
Loan service desk, and cannot be done online.
2-hour loans
- Can only be reserved for the current day.
- Reserves are only available at hourly intervals,
e.g. 11am, 2pm etc. not half-hourly or
quarter-hourly e.g. 10.30am, 3.45pm etc.
- Reserves can be placed for any available one or
two hour slot during the day including the last hour
of the day to secure overnight
borrowing.
- 2-hour loans with reserves on them are normally
kept on the open shelves but
can only be issued by the person who placed the
reserve.
- If a reserved 2-hour loan item is not picked up
within 10 minutes of the reserve start time the item
becomes available again.
3-day loans
- Reservations can only be made on
books currently charged out to another student.
- These
books are kept behind the Short Loan service desk once
they are available for collection.
- You will be
notified by email and on your My Library Account record in Library Search once the
item is ready for collection.
- Reserved
3-day books must be collected within 3 days of
becoming available. If an item is not collected
within that time it becomes available to the
next person in the reserve queue, or any other
student if there is no reserve queue.
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Fines
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- Hourly overdue items are charged at $0.05 per minute.
- 3-day loans are charged at $3.00 per day.
To avoid fines, return your items on time or renew them. You may self-renew 2-hour loans in your My Library Account record in Library Search.
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Disputes about fines should be supported by receipts
from the self issue and/or self returns machines.
- You may be charged an additional $20 fine (up to a total of $60) each time you have an overdue item which is not returned in time for a reservation, thereby inconveniencing other patrons. This is in addition to any standard overdue fines.
- Borrowing from the library is blocked when fines
reach $10.00.
- If your overdue books are not returned within four
weeks after the due date you will be billed for the
replacement cost of the book, as well as the overdue
fine and a processing fee.
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Overdue Notices &
Other Library Notices
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The following applies for all Short
Loan materials issued to all staff
and students.
All notices are sent via
EC Mail.
1 - Overdue Notices:
| Notices |
2 Hour Loan |
3 Day Loan |
| 1st |
First day after due date |
First day after due date |
| 2nd |
Five days after due date / Four days after first notice |
Five days after due date / Four days after first notice |
| 3rd |
Eight days after due date / Three days after second notice |
Eight days after due date / Three days after second notice |
30 days after the due date the item status changes to
'Lost'. The patron is billed automatically and a Fines
& Fees Statement for replacement, processing and
overdue costs is sent the next day.
2 - Fines & Fees Statements:
Statement sent once student or staff
member owes more
than $10.
3 - Item Available Notices:
Notice sent the day after an item is
returned, only for 3-day loan items.
Library
Regulation 6.1.g states: The University Librarian is under no obligation to notify Borrowers when a Borrowed Item is overdue; a fine is charged when a Borrowed Item is returned after the Due Date, even though no overdue notice may have been received by the Borrower.
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